Everything an HVAC contractor needs in one place
Stop juggling spreadsheets, paper invoices, and 5 different apps. JobFlow gives HVAC contractors one tool to run the entire business.
Smart job scheduling
Dispatch technicians based on location, skill, and availability. Drag-and-drop calendar. Map view to optimize routes.
- Drag-and-drop calendar
- Skill-based dispatch
- Route optimization
- Recurring appointments
HVAC-specific invoicing
Pre-built line items for refrigerant, filters, blower motors, capacitors, and more. Generate invoices from jobs in one click.
- Pre-built HVAC line items
- One-click invoice from job
- Stripe payment links
- Tax & discount support
Customer & system history
Track every customer's HVAC system — brand, model, age, refrigerant type, filter size, warranty status. All past jobs and invoices in one view.
- Per-property system details
- Service history timeline
- Warranty tracking
- Contact & address records
Mobile app for technicians
Native iOS and Android app. Techs update job status, capture before/after photos, collect signatures, and record work from the field.
- Native iOS & Android
- Offline mode
- Photo capture
- Digital signatures
Embedded payments via Stripe Connect
Customers pay invoices directly through JobFlow. Funds land in your Stripe account in 1-2 business days. We charge just 0.5% on top.
- Stripe Connect integration
- Credit, debit, ACH, Apple/Google Pay
- Auto-reminders
- 0.5% JobFlow fee
Recurring maintenance contracts
Automatically schedule annual tune-ups. Send customers renewal reminders. Track contract value and renewal rates.
- Auto-scheduled tune-ups
- Renewal reminders
- Contract revenue tracking
- Customer self-service portal
Compliance tracking
EPA Section 608 leak inspection reminders, refrigerant purchase tracking (R-410A, R-32, R-454B), state license expiration alerts.
- EPA 608 leak inspection reminders
- Refrigerant purchase tracking
- License expiration alerts
- Insurance certificate tracking
Customer communications
Automatic SMS and email appointment reminders. Post-service follow-up. Online review requests after each completed job.
- SMS + email reminders
- Two-way texting
- Review requests
- Branded notifications
Estimates and quotes
Generate professional estimates from your phone. Customers accept with one tap. Convert accepted estimates to jobs automatically.
- Mobile estimate creation
- Customer e-signature
- One-tap acceptance
- Auto-convert to job
GPS and route planning
See all your techs and jobs on a map. Optimize daily routes. Track time on-site automatically.
- Live map view
- Route optimization
- Time-on-site tracking
- Travel time estimates
Job photos & documentation
Capture before/after photos. Annotate issues. Attach photos to invoices and customer records automatically.
- Before/after photos
- Photo annotation
- Auto-attach to jobs
- Customer gallery sharing
Inventory & equipment tracking
Track refrigerant, parts, and equipment. Get low-stock alerts. Allocate parts to jobs in real time.
- Refrigerant tracking
- Low-stock alerts
- Job-level allocation
- Vendor purchase orders